Outings, stays, trips
Organise a trip or outing without chasing payments
Day trip, club outing, stay or weekend: online registration, limited places, instalment payments and an always up-to-date participant list.
Why Donoor for this project
The tools you need, already connected and free. No pricing plan, no tiers, no equipment to rent.
Limited places
When the coach or gîte is full, registration closes automatically, with a waiting list.
Pay in instalments
From 2 to 12 instalments by card for the most expensive stays, collected automatically.
Useful information
Ask on the registration form for what you need: emergency contact, dietary requirements, T-shirt size.
Departure list
Export the participant list for the morning roll call and the transport company.
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What to prepare
The honest list of equipment and team you need to make your trip a success. No proprietary hardware to buy, you already have 90% of what you need.
Our team
- 1 trip leaderMain contact for the transport company and accommodation.
- SupervisorsSuitable supervision, especially for minors.
- 1 treasurerThey track payments and deadlines on the dashboard.
- 1 health leadFirst aid kit and medical information for participants.
Equipment and tools
- A Donoor accountFree: registrations, payments, participant list.
- 1 transport providerProfessional coach operator for group trips.
- 1 accommodationBooked according to the number of registrations.
- 1 insurance policyPublic liability and repatriation assistance.
- PhonesTo take the register by scanning at departure.
French regulation
What the law says
We explain the legal obligations for your trip in plain language. Checked by our team and up to date for 2026.
Package holidays
Tourism Code, art. L211-18
Regularly selling package trips requires registration with Atout France; an organisation that occasionally organises an outing for its members, in line with its purpose, is exempt from this.
Supervising minors
A residential stay for minors falls under collective childcare for minors: prior declaration and supervision ratios.
Transport
Use a professional transport company for a group; carpooling between volunteers remains each person's responsibility.
Insurance
Check that the organisation is insured for activities outside its premises, and offer assistance for trips.
Your checklist for D-Day
Everything you must not forget, by phase. Print it and tick items off as you go.
2 to 3 months before
- Choose the destination and budget
- Book transport and accommodation
- Set the price and payment in instalments
- Create registrations on Donoor
- Check the insurance
1 month before
- Follow up on remaining places
- Collect parental authorisations
- Confirm the numbers with the transport provider
- Prepare the programme
- Export the participant list
On the day of departure
- Install the Donoor app
- Take the register by scanning
- Hand the list to the driver
- Keep emergency contacts
- Share updates with families
- Review after returning
Examples to picture it
Three typical scenarios of organisations running a trip, based on common situations, so you can picture realistic cases.
Example 1
Ski club
All-inclusive weekend skiing, payment in 4 instalments allowed, waiting list for late registrations.
Possible outcome
45 places in 12 days
Example 2
Parents' organisation
Family contributions to the end-of-year trip, with the parents' organisation (APE) covering part of the cost.
Possible outcome
3 classes registered in one week
Example 3
Hiking club
Monthly coach outings, register for each trip at the members' rate.
Possible outcome
11 outings a year, zero cheques
Worked example
The club's ski weekend
45 places at €280, transport, accommodation and lift passes included. Registrations open two months in advance, with payment in 3 or 4 instalments for half of the participants. Fully booked in twelve days, with a waiting list.
€12,600
collected without a single cheque
Hesitating over another platform?
Compare Donoor with other providers on fees and features.
Other compatible projects
Many organisations run or combine several types of project. Explore the related guides.
Available in 19 countries
One platform, 19 countries.
Is your association outside France? Donoor works in these countries too, following each country's rules.
In France
Your donors pay by card, Apple Pay, Google Pay or PayPal, online or contactless with Tap to Pay.
Register my association
In Belgium
In Luxembourg
In the Netherlands
In Germany
In Italy
In Spain
In Austria
In Ireland
In Portugal
In Malta
In Croatia
In Finland
In Slovenia
In Estonia
In Lithuania
In Slovakia
In Bulgaria
In GreeceFrequently asked questions
Can an organisation organise a trip?
Yes, for its members and occasionally, in line with its purpose. An organisation that regularly sells package stays (transport and accommodation) must be registered with Atout France's register of travel operators. Check before selling a stay.
Can participants pay in instalments?
Yes, if you allow it: from 2 to 12 instalments by card. The first instalment is paid at registration, and the following ones are collected automatically.
How do I handle minors?
Ask for parents' contact details and a permission to leave on the registration form. For a stay with accommodation for minors, the rules for collective childcare for minors apply (declaration and supervision).
What happens if someone withdraws?
Refund the place in one click, in full or in part depending on your terms, and the waiting list takes over.
Can I offer a member rate?
Yes, with a dedicated rate reserved by promo code, or by checking the membership card on departure.
How much does it cost to register for an outing on Donoor?
€0. No subscription, no commission. Only the bank fees from Stripe or PayPal apply, and the payer can cover them.
We take care of setting it all up for you.
Create your organization space in a few minutes, or let us set everything up for you. Free, fast, hassle-free.
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How it works
Set up in under 8 minutes, no technical knowledge needed.
Create the outing
Date, number of places, adult and child prices, information to request.
Open registrations
Link for members and families, or a QR code displayed at your premises.
Track registrations
Places remaining in real time, payments received and upcoming.
On the day of departure
Roll call by scanning tickets, list exported for the transport company.