Workshop and course registrations
organisation
Manage registrations for your workshops and courses: multiple sessions, limited places, custom form (age, allergies, emergency contacts). 100% free.
Why Donoor for this project
The tools you need, already connected and free. No pricing plan, no tiers, no equipment to rent.
Multiple sessions
Create several sessions of the same workshop (school holidays, semester, evening). Each session has its own date, capacity and price.
Quotas per session
Set the maximum capacity (e.g. 12 children per workshop). Registrations close automatically when full.
Custom form
Collect the information you need: child's age, level, allergies, parental authorisation, emergency contact.
0 commission
For a 5-day course at €80 sold to 15 children, you keep €1,200 through Donoor. No commission is charged.
What to prepare
The honest list of equipment and team you need to make your atelier a success. No proprietary hardware to buy, you already have 90% of what you need.
Staffing
- 1 educational coordinatorDesigns the programme, checks supervisors' qualifications, handles unforeseen events.
- 1 supervisor per 8–12 participantsBAFA diploma or professional certificate depending on the type of workshop. The younger the audience, the higher the supervision ratio.
- 1 assistant for children under 6Required for nursery workshops (1 adult for 8 children). Often a volunteer parent trained in PSC1.
- 1 first-aider (PSC1)MANDATORY for any collective reception of minors for more than 7 days. A trained supervisor can combine both roles.
Tools and equipment
- A Donoor account (5 min)Multiple sessions, limited places per session (quotas), custom form (age, allergies, emergency), member and non-member rates.
- Venue suited to the activityOrganisation hall, municipal gymnasium, artist's studio. Check the ERP occupancy limit and PMR (reduced mobility) accessibility.
- Teaching materialsInstruments, art supplies, sports equipment… Include the cost in the price or have participants bring their own.
- First-aid kitMANDATORY when receiving minors. Check expiry dates and adapt the contents to the activity (plasters, disinfectant, etc.).
- Paper attendance sheetTo be ticked at the start and end of each session. Kept for 5 years (proof of attendance in case of an incident).
What the law says
We explain the legal obligations for your atelier in plain language. Checked by our team and up to date for 2026.
DDCS declaration if minors are received
Any collective accommodation of minors (ACM) must be declared to the DDCS (Departmental Directorate for Social Cohesion) 2 months in advance. Procedure carried out online via TAM (Téléprocédure Accueils de Mineurs). Mandatory from 7 children for a course lasting more than 14 days, or 12 children for a course lasting more than 5 days.
Statutory supervision ratios
With overnight stay: 1 supervisor for every 8 children under 6, and 1 for every 12 children over 6. Without overnight stay: 1 for every 10 children under 6, and 1 for every 14 children over 6. At least 50% of supervisors must hold a BAFA, with no more than 20% holding no qualification.
ACM director qualification
For stays of more than 50 children or longer than 14 days, the accommodation must be led by a holder of the BAFD (Brevet d'Aptitude aux Fonctions de Directeur) or an equivalent qualification. For shorter stays, an experienced BAFA holder is sufficient.
GDPR: sensitive health data
Allergies, ongoing treatments and emergency contacts are sensitive health data. Secure (encrypted) storage is mandatory, access is restricted to the supervisors concerned, and data must be deleted at the end of the stay. Donoor automatically pseudonymises medical data in exports.
Mandatory insurance for collective accommodation
Check that your organisation's liability insurance (RC asso) specifically covers collective accommodation of minors, as standard cover does not always include it. Request an extension from your insurer (allow for an additional €30–80 per year). Essential: without it, you are personally liable.
Your checklist for D-Day
Everything you must not forget, by phase. Print it and tick items off as you go.
2 months before
- Submit the TAM declaration to the DDCS if minors are received
- Book the hall / the pitch
- Recruit supervisors (check BAFA + B3 criminal record extract)
- Define the educational programme
- Request an extension of the organisation's liability insurance for ACM
4 weeks before
- Create the course on Donoor with sessions, quotas and health form
- Open online registrations
- Prepare the health file (one sheet per child)
- Purchase / receive the educational materials
- Prepare the first aid kit
On the day
- Welcome families and hand out practical information
- Attendance check (paper attendance sheet + Donoor check)
- Briefing for the supervisor team and safety reminder
- Run the programme as scheduled
- Snack times, meals and breaks observed
- Presentation for parents (photos, mini show, etc.)
- Departure attendance sheet + children handed over to authorised persons
They did it
Three organisation profiles that ran their atelier with Donoor, so you can picture realistic cases.
Associative music school
One-week summer courses for 8–15 year olds: introduction to guitar, drums and singing. 12 places per course, 4 sessions over July–August. Price €120 per week for members / €160 for non-members. Public showcase on Friday.
Sports association (judo)
Toussaint holiday course for licence holders and non-licence holders. 3 days, 6 hours per day, 25 children supervised by 3 qualified coaches. Lunch included in the price (€90). Recruitment of new licence holders at the start of the school year.
Visual arts workshop
Wednesday afternoon workshops for 6–12 year olds. Termly registration (12 sessions × 1h30, €90). 8 children per group, 2 groups running in parallel. Materials included, end-of-year exhibition.
A music school over the year
8 course sessions × 12 registrations × €20 = €1,920 over the year, with age, allergies and emergency contact collected for each child via a custom form. Capacity quotas per session to respect supervision ratios, payment at booking. Everything grouped in the same organisation account.
Hesitating over another platform?
Compare Donoor with other providers on fees and features.
Other compatible projects
Many organisations run or combine several types of project. Explore the related guides.
Frequently asked questions
Can you manage several course sessions (school holidays)?
Yes, create a “Children's pottery course” event with several dates: February course (17 to 21/02), Easter course (14 to 18/04), summer course (7 to 11/07). Each session has its own capacity and dates. Parents choose. You manage everything from a single dashboard.
How do I collect children's ages or allergies?
Add custom fields to your registration form: “Child's age”, “Level”, “Food allergies”, “Person to contact in an emergency + phone”… This information is mandatory to validate the registration (safety).
Can I take a deposit (30%) and the balance on site?
Not for now: Donoor collects 100% of the price at the time of registration. For a deposit system, handle the deposit on Donoor (create a “€25 deposit” rate) and the balance in person (cash/cheque) on the day.
What if the child falls ill and cannot attend the course?
The refund policy is at your discretion. You can refund in full in 1 click from the dashboard. Or offer a transfer to the next session (move the registration manually).
Can I offer a sibling rate (discount for a second child)?
There is no automatic discount system. But you can create a “2-children pack” rate at €140 (instead of €80 × 2 = €160) that parents select when registering.
How much does managing registrations on Donoor cost?
€0. Donoor is 100% free: no commission, no subscription. Only bank fees (1.5% + €0.25) apply per payment, covered by parents 4 times out of 5.
We take care ofsetting it all up for you.
Create your organization space in a few minutes, or let us set everything up for you. Free, fast, hassle-free.
100% free · No subscription, no commitment
How it works
Set up in under 8 minutes, no technical knowledge needed.
Create your workshop or course
Type “event” with dates and times. Set the prices (5-day course €80, 1-day workshop €25, member -20%).
Create several sessions if needed
February holidays, Easter, summer: each with its own capacity and price. Parents choose the session that suits them.
Collect registrations
Share the Donoor link with parents (email, WhatsApp). Registration and payment in 2 minutes via Apple Pay or card.
Prepare the welcome
Exported list (with ages, levels, emergency contacts). QR code scan on arrival to confirm attendance.